Members face a number of ongoing reporting requirements under the
Conflict of Interest Code for Members of the House of Commons throughout their terms of office.
Annual review: Members must review their disclosures with advisors from the Office of the Conflict of Interest and Ethics Commissioner every year and update their information. Each Member is required to file a full
disclosure statement 60 days after the date established by the Commissioner for their annual review.
Material changes: Within 60 days, Members must inform the Office of any material change to the information contained in their disclosure statement, by filing a Notice of Material Change with the Office. This also allows the Office to advise if there are any measures that must be taken and whether the disclosure summary needs to be amended.
Gifts or other benefits: Within 60 days after accepting any acceptable
gifts or other benefits related to their position that have a value of $200 or more, Members must publicly declare them by filing a Public Statement of Gifts or other Benefits by Members with the Office.
Sponsored travel: Within 60 days after the end of a
sponsored trip, Members must file a Public Statement of Sponsored Travel by Members with the Office. A document called How to Disclose Sponsored Travel explains the specific information required on this statement.
Recusals: Members are prohibited under section 13 of the Code from participating in debate on or voting on a question in which they have a private interest.
Section 12 of the Code requires a Member who has a private interest that might be affected by a matter that is before the House of Commons or a committee to which they belong, if present during consideration of the matter, to disclose, orally or in writing, the general nature of the private interest at the first opportunity. The general nature of the private interest must be disclosed in writing to the Clerk of the House of Commons. The Clerk must ensure the disclosure is recorded in the Journals and send the disclosure to the Commissioner, who must file it with the Member's public disclosure documents.
As required by the Code and in the interests of transparency, disclosures under these ongoing reporting requirements are posted in the public registry. Members' information is removed from the public registry at the end of their term in office. Once a Parliament is dissolved, triggering an election campaign, Members of the House of Commons are no longer considered Members and their public declarations are removed from the registry. Following a general election, publicly available information for new or re-elected Members is posted in the public registry as they complete their initial compliance process under the Code.
