This document is intended to provide general information about your obligations under the Conflict of Interest Act. It must be read in conjunction with other relevant information notices. Public office holders are encouraged to contact the Office for confidential advice about their individual situation. Please call 613-995-0721 or email firstname.lastname@example.org.
Source: Section 10 and section 24 of the Conflict of Interest Act
1. What is required by the Conflict of Interest Act?
The Act prohibits public office holders from being influenced in the exercise of an official power, duty or function by plans for, or offers of, outside employment.
When reporting public office holders receive firm offers of outside employment (that is to say, employment not subject to the Act) or accept such offers, they are required to disclose this information to the Office of the Conflict of Interest and Ethics Commissioner.
2. Firm offers of outside employment while you are a reporting public office holder
You must disclose all firm offers of outside employment to the Office within seven days after receiving them.
The term "outside employment" refers to employment that falls outside the scope of the Act's substantive conflict of interest rules. This includes any position that creates an employer/employee relationship, as well as most service contracts, appointments to boards of directors and partnerships. It also encompasses employment with federal public sector entities as a public servant and employment with a political party.
A "firm offer of employment" includes any serious offer, whether written or verbal, even if you do not consider it further. A legally binding agreement does not need to be in place for an offer to be firm. The conditions for a firm offer would, for example, be met once discussions are initiated regarding key elements such as salary level, vacation and benefits. Similarly, in situations involving a service contract, a firm offer would occur when you and the other party agree to enter into discussion of the details of the agreement and the object of the contract is defined.
If you are considering accepting an offer, your advisor will review your disclosure and provide advice on the permissibility of accepting it in light of your current or post-employment obligations.
3. Accepting an offer of outside employment while you are a reporting public office holder
If you subsequently accept an offer of outside employment, you must also disclose this acceptance in writing to the Office within seven days. You should not wait until a letter of offer or agreement is formally signed and executed. You should advise the Office when you have accepted the offer even if there are still some matters open to negotiation between you and your future employer, such as a starting date, salary and benefits.
When the Office receives your disclosure, your advisor will provide you with additional guidance with respect to your current and post-employment obligations.
4. Offers of employment once you have left office
While it is not mandatory to disclose an offer of employment that you receive after your departure from public office, we recommend that you contact the Office during your cooling-off period or when in doubt, so that we can provide guidance on complying with your post-employment obligations.
5. Failure to comply with the disclosure requirements
When the Commissioner has reason to believe that a public office holder was influenced in the exercise of an official power, duty or function by plans for, or offers of, outside employment, he may commence an examination.
If the Commissioner finds that a reporting public office holder has not complied with the disclosure requirements, he may impose an administrative monetary penalty of up to $500. Such penalties are made public.
You may be interested in reading our information notices on Post-Employment Rules and Outside Activities.